Global Data Protection Policy

Southborough District Wheelers operates the following GDPR Policy:

Personal Data Policy

The club will retain the following personal information about you:

  • Name
  • Address
  • Date or birth
  • Contact details
  • Email address
  • Gender
  • Medical conditions
  • Insurance cover

This information is retained in a third party system called Membermojo, in their capacity as a GDPR data processor they will retain your data in accordance with their privacy policy ( If your membership with Southborough Wheelers lapses your data will be retains for a maximum of three months before it is deleted from Membermojo. The club will not share your personal data with other club members or other third parties.

As a club member, your personal information may be shared on the club website, local media, social media pages or in emails sent by the club. This data will only be shared in the event that either you are a club volunteer, have participated in a race or challenge event or have recorded a major achievement. This data will be limited to your name, race results (if applicable) and details of your achievement. Limited further information about you may be included; for example, whether you have participated in a juniors’ race or a women’s race.


Email communications

The club reserves the right to send information to all members that may pertain to their membership including and not limited to announcements about official club news, events and subscription renewals. 

The club also operates an optional email distribution group that includes all members unless they have explicitly opted out. The club use this group to send emails to members about club activities including affiliated events, sometimes in the form of an email newsletter. 

These communications will not however include promotion of third party events or offers which may be promoted from time to time via the club’s website and social media channels subject to committee approach. 

Members can choose not to receive optional emails via their personal membership record on which is accessible via the following link: